Onsite RSVP Solutions
Easily manage onsite RSVPs on one convenient platform that is user-friendly and enables you to collect and collate attendee information. Trusted by 600+ clients in 36 countries.
- Manage all delegates information in once central space
- Maximise ticket sale revenue
- Personalise communications and increase engagement
- User friendly and easy-to-use
- Save time and money
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Onsite RSVP Features
Contactless check in
Contactless check-in enables attendees to check themselves into an event via a customised onsite attendee management form. It simplifies the event check-in process for event planners and managers by keeping all relevant information on one easy-to-use platform. Tools that help manage your guest list, event registration, and check-in include QR codes, confirmation codes, and email confirmation. Contactless check-in can also cover walk-in guests.
Self-service check-in booths
Self-service check-in booths or kiosks enable guests to check themselves in digitally. It reduces check-in time by eliminating queues that usually form as attendees go through a physical signing-in process. It also frees up the staff who can be better used elsewhere. Onsite self-service solutions can deliver:
- Analytics services
- Attendee management statistics.
You can see how many people registered and how many people actually attended the event.
QR code badge scanning
QR codes provide a quick and easy way to stay on top of attendee management. By scanning the QR code at the door, guests can check in to the event and specific sessions. Post-event reports include information about guest attendance, check-in times, and popular sessions. Enabling onsite event registration and check-in solutions streamlines the logistics and admin related to attendee management. Onsite event check-in reduces the risk that guest management records will be lost, and that guest list information, including attendance and registration, is incorrectly filed.
Event Success team
Our onsite attendee management, registration, and check-in services include an Event Success team. This team helps event planners manage the logistics of guest list management, including:
- Arrival and processing
- Printing QR codes and badges.
The Event Success team is there to ensure that the check-in process goes smoothly.
Audience Insights & Analytics
Our onsite RSVP services include a report that shows you analytics related to the event, including insight into the audiences’ behaviour. You’ll get information on which speakers or sessions had the highest attendance, which times were busiest, and which areas were busiest. The analytics shows you where the strengths and weaknesses were so that you can make suitable improvements for the next event you will host.
Clients & Testimonials
See what our satisfied customers have to say about our quality services.
MTN successfully hosts their 9th annual Mobile App awards ceremony entirely online for the first time in 2020.
The South Africa Investment Conference utilises a custom mobile app for their event which had 490 app downloads and 13 130 views.
The Gauteng SMME Summit was able to host their annual event, over two days, virtually for the first time.
The 19th annual JSE Spire Awards took place live online as the benchmark for the South African Capital Markets.
BDO needed a virtual event allowing attendees from around the globe to feed back on the 2021 budget speech.
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Onsite RSVP FAQ
How do I know if Flock's Onsite RSVP solution is suitable for my event?
Our onsite RSVP solution can be tailored to your event’s unique features and requirements. Onsite RSVP solutions will satisfy the requirements of any company or organisation that hosts an onsite, hybrid, or virtual event. We offer pricing plans that are flexible and scalable according to the added value and support you require. Event planners, associations, marketing managers, PR & communication companies, and digital agencies will find that our solutions simplify planning and managing an onsite event.
How is Flock different from other RSVP platform providers:
We offer end-to-end onsite RSVP solutions.
We provide an Event Success team to help ensure your event is a success.
We have quick turnaround times.
We have a variety of pricing plans that are affordable and flexible enough to suit different budgets.
Our high-quality services are shown by our Net Promoter Score of 86%.
What typically happens after I enquire about an RSVP platform?
Once you’ve made an enquiry, either onsite or via email, a member of our sales team will contact you to arrange a suitable time for a demo of our services and to document your brief. Using the information in your brief, we will put together a quote, which we will send to you. Once you’ve accepted the quote, our projects team will schedule a kick-off meeting to go over your brief and lay out the implementation process, including timelines, content creation and artwork requirements.
The turnaround time for creating onsite RSVP solutions varies according to the type of event to be held. It can be 7 days or longer.
When the event is over, we will send you an analytics report showing the project’s strengths and weaknesses. Will also send a survey for you to tell us how you experienced our service.
How do we ensure a high RSVP turnout?
A high RSVP turnout can be ensured by creating an effective invitation strategy. This includes crafting an attention-grabbing invitation with clear information on the event date, time, location, and purpose. Additionally, using targeted marketing channels like email, social media, and phone calls can help increase awareness and interest in the event.
How do we manage RSVPs and attendee data effectively?
Utilising a reliable event management platform can help streamline the RSVP and attendee data management process. The platform can be used to send invitations, collect RSVPs, track attendance, and gather feedback. This can help the client stay organised and on top of the event logistics.
How can I improve ticket sales using Flock’s Event RSVP Platform?
There are several strategies you can use to increase ticket sales using Flock’s Onsite RSVP platform:
- Utilise social media: Social media platforms like Facebook, Twitter, and LinkedIn can be used to promote your event and drive ticket sales.
- Offer early bird discounts: Offering discounts to attendees who purchase tickets early can be an effective way to drive ticket sales. You can use Flock’s ticket pricing feature to offer Early Bird pricing and set a deadline for when the price will increase.
- Leverage email marketing: Email marketing is a powerful tool for promoting your event and driving ticket sales. Use Flock’s email marketing feature to send targeted messages to your contact list with event details and a call-to-action to RSVP and purchase tickets.
- Use Analytics to Optimise Your Strategy: Flock’s analytics feature provides valuable insights into attendee behavior and engagement. Use this information to optimise your marketing and ticket sales strategy, such as adjusting the timing of marketing campaigns or changing ticket pricing to better match attendee preferences.
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