With the recent need for Online Events, there have been many questions we thought we’d address here. Please mail us if you have burning questions on Online Events!

  1. What is the process and what do we need in order to host an online event?

Steps to an online event:

  1. Invite people and manage RSVPs online
  2. Market the event, as with any physical event
  3. Attendees can then connect and see who is attending through the mobile event app or event website
  4. Documents, talks and other information can be delivered directly to attendees
  5. Provide event feedback easily
  6. Attendees can see the exhibitor offerings and engage with them to enquire further, and can also comment and engage in sessions with the speakers
  7. They can participate in live or pre-recorded event sessions, and live breakaway sessions
  8. You can create hype and communicate with attendees
  9. Get event reports and analytics

You will need a laptop camera (or a full production setup when possible), or pre-recorded sessions to load up onto the platform.

  1. Benefits and challenges of online events:
  • Benefit: You can still have your event and you don’t need to postpone or cancel
  • Benefit: You save on venue hire (even with hybrid events where fewer people attend physically in the future)
  • Benefit: You can have facilitated speaker sessions and immediate engagement and commenting
  • Benefit: You can give online interactive sessions with live quizzes
  • Benefit: You can now reach a wider audience – both those that would have attended the event but couldn’t due to unforeseen circumstances, and those who weren’t going to be able to attend because of geographical or other reasons.
  • Benefit: Online-only event tickets can be created for people to attend, which creates another potential income stream.
  • Challenge: If connectivity and bandwidth are a problem for the attendee, streaming and other features will have a degraded experience.
  • Challenge: Maintaining online attendees’ attention will take additional thought as guests can get distracted, but there are ways and means of limiting this through shorter sessions and incentives/quizzes throughout the sessions.
  • Challenge: Traditional networking and physical interaction won’t be what guests are used to, but there are ways of connecting attendees and portioning off time on the agenda to focus on connecting.
  1. How long will it take to load speaker recordings if the recordings are pre-recorded?

Within a day of receiving the recordings

  1. How long will it take to have a virtual event up and running?

2 – 3 days once all content is received

  1. If the speakers were to speak via webinar – what would be the best solution (if this was live)

Our suggestion would be for the speakers to either just use their laptop, or if there are a few speakers and there are capabilities to do so, to go to a central studio to run the webinars from there.

  1. How many people can your system host at one point in time – is there a max attendance?

There is no maximum, but the higher number of people will affect the costs for the system capabilities

  1. Are we able to have the whole virtual event on one page?

Yes, you can!

  1. Can the Live Event Page be branded?

Yes, it will have all your branding and colours

  1. Can delegates engage online? Via typing or speaking?

Yes, there can be interactivity through commenting and even live Q&A sessions

  1. Are we able to engage with other attendees online?

You can see attendee details, but chats and emails are done outside of the platform at the moment

  1. Can we set up post-event feedback?

Yes, feedback and surveys are a big part of what we encourage

  1. Can we get the post-event stats post-event?

Yes absolutely, it’s one of our favourite parts!

How can Flock take your event to the next level? Book a demo to find out.